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Deposit your research

In 200 years, it could be your study which holds the answers. It is important to deposit your work, and not just to ensure its research impact, as your research today may prove invaluable for future researchers. Certain research materials must be deposited while others should be deleted.

Research material which must be deposited

The heads of department can advise on the practicalities of how to manage your research material.
Research material which must be deposited:

  • Essential information about the research aims, methods, and results. This includes project descriptions, method descriptions and instructions, progress reports, final reports, and reports on project conferences or seminars.
  • Financial and other administrative records. This includes grant application, research funding decisions, contracts, agreements, financial reports, and ethical reviews.
  • Reprints, reports, and preprints.
  • Essential notes and correspondence, where they are needed to understand the course of the research.
  • Lab books.
  • All material resulting from experiments, measurements, surveys and questionnaires, interviews, observations, and similar which is unique or difficult to recreate. To be deposited, they should be deemed to be of scientific or historical interest.

Research material which should be considered for deposit

Certain research material should be considered for deposit. This will be done in consultation between the principal investigator (PI) and the head of department.

Primary data can be deleted if it is not unique, if it is deemed to have no future value for the PI’s or others’ research, or if it has no historical interest. One example is laboratory work that can be repeated. For research material, essential documents must be retained for 10 years. For drug trials, essential documents must be retained for 15 years.

Research material which should be deleted

Research material which should be deleted:

  • Copies.
  • Drafts, calculations, notes, correspondence, and similar of a temporary nature. Where they count as temporary materials or memos and not as public records.

Contact

Jesper Zimmerman
Archivist at the Faculty of Science
jesper [dot] zimmerman [at] science [dot] lu [dot] se
Telephone: +46 46 222 08 82