Your browser has javascript turned off or blocked. This will lead to some parts of our website to not work properly or at all. Turn on javascript for best performance.

The browser you are using is not supported by this website. All versions of Internet Explorer are no longer supported, either by us or Microsoft (read more here: https://www.microsoft.com/en-us/microsoft-365/windows/end-of-ie-support).

Please use a modern browser to fully experience our website, such as the newest versions of Edge, Chrome, Firefox or Safari etc.

Data storage and backups

Research data must be stored securely and backed up regularly. It is also wise to work from copies, keeping your original data intact. If you use personal data or other sensitive data in your research there are special regulations for the processing of data.

Shortcuts to the content


Data security

You should safeguard your data from threats such as unauthorised people gaining access or data degradation. Data security is an important consideration even when research data does not contain personal data or other sensitive data.

Computer systems security is implemented with password protection and controlled access (such as ‘no access’, ‘read only’, ‘read and write’ or ‘administrator-only’ permission). Physical security is needed to control access to where the data is stored. To avoid accidentally deleting or corrupting data, choose a storage strategy with regular backups of your data.

Processing personal data

Personal data is any information relating to an identified or identifiable living individual. It includes, for example:

  • Name
  • Personal identity number
  • Email address
  • Address

Some personal data is categorised as sensitive, for example:

  • Racial or ethnic origin
  • Political opinions
  • Health data
  • Genetic data

All processing of personal data is regulated by the General Data Protection Regulation (GDPR). The processing of sensitive personal data requires approval from an independent ethical review board. By processing of personal data is meant everything from collection, registration, handling, and storage to disclosure, dissemination, and deletion.

Any material that contains sensitive data must be stored securely. Examples of sensitive personal data are data gathered in interviews (audio files and transcripts) or questionnaire responses, with associated consent forms. The material may need to be stored in a security container or on a secure server.

For questions about the processing of personal data, contact the Lund University data protection officer (dataskyddsombud [at] lu [dot] se).

Guidelines on the registration of personal data processing for research on the Staff Pages

Data storage

Research data containing no personal data or other sensitive data

For data with no personal data or other sensitive data, you can use the standard servers operated and backed up by LDC, Lund University’s own IT provider.

Server backups on the LDC website (Swedish only)

Contact information for LDC – staff.lu.se

To share your data you can use Lund University’s cloud service LU Box or Microsoft OneDrive, with which Lund University has an agreement. Lund University is a public authority and so is responsible as the controller of the personal data processed at the university, which is possible with the two cloud service providers, provided you log in using your Lucat identity.

Cloud services on the LDC website (Swedish only)

Contact information for LDC – staff.lu.se

If your research requires large datasets and similarly large storage services and technical computing, you can use Lund University’s research infrastructure LUNARC. LUNARC provides large-scale computational and storage resources.

LUNARC website

Research data containing personal data or other sensitive data

Ensure that unauthorised people cannot access personal data or other sensitive data by storing them securely, for example in a locked security container or on a secure server.

Personal data and other sensitive data may not be stored using cloud services as it is impossible to guarantee the data will be secure. Instead, use LUSEC, Lund University’s platform for storing, managing, analysing, and sharing personal data and other sensitive data securely. Access to LUSEC can be acquired from the Faculty of Medicine.

LUSEC on the Faculty of Medicine internal website

If your research requires large datasets that contains personal data and other sensitive data, and similarly large storage services and technical computing, you can use the research infrastructure UPPMAX (Uppsala Multidisciplinary Centre for Advanced Computational Science), which provides large-scale resources computational and storage resources for sensitive data. UPPMAX is part of the national research infrastructure SNIC (Swedish National Infrastructure for Computing). UPPMAX and SINC can be used by researchers at any Swedish university.

Research infrastructure UPPMAX – uu.se

SNIC national research infrastructure for computing – snic.se

Contact

Anja Ödman
Responsible for research data at the Biology Library and the Geolibrary.
anja [dot] odman [at] science [dot] lu [dot] se
Phone: +46 76 139 17 01

Kurt Mattsson
Responsible for research data at the Physics- and Astronomy Library and Library of Chemistry and Chemical Engineering.
kurt [dot] mattsson [at] science [dot] lu [dot] se
Phone: +46 79 063 08 23